Medical record copying fees by state

Nationwide rates for record search, storage, and copying

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You can rely on RRS to retrieve records from all 50 US states. We’ve served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. Below are each state’s current copy fees.

Note that Alaska, Idaho, and South Dakota do not have fee statutes in place.

img fee map states

Texas

Hospital Records
  • 10 Pages: $52.12 flat fee
  • 11+ Pages: $1.76/page
  • 61+ Pages: $0.86/page
  • 401+ Pages: $0.47/page
Microfilm
  • −10 Pages: $79.39 flat fee
  • 11+ Pages: $1.81/page
Electronic Records If the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail.
  • Processing fee may not exceed $94.42
In addition, the hospital or its agent may charge the actual cost of mailing, shipping, or otherwise delivering the provided copies reasonable fee for: (1) execution of an affidavit or certification of a document, not to exceed the charge authorized by Civil Practice and Remedies Code, §22.004; and (2) written responses to a written set of questions, not to exceed $10.00 for a set.

Alabama

  • Search Fee: $5.00
  • −25 Pages: $1.00/page
  • 26+ Pages: $0.50/page
  • X-rays/Other Media: Actual reproduction cost

Alaska

No current laws for copying medical records on record in this state.

Arizona

A reasonable fee may be charged

Arkansas

  • Search Fee: $15.00
  • −25 Pages: $0.50
  • 26+ Pages: $0.25
  • Storage Fee: A reasonable fee may be charged for records stored off site

California

  • Copy Fee: $0.25/page
  • Microfilm: $0.50/page
  • X-rays: Actual reproduction cost
  • Attorney Rates

Colorado

  • Search Fee/−10 Pages: $18.53 flat fee
  • 11+ Pages: $0.85/page
  • 41+ Pages: $0.57/page
  • Microfilm: $1.50/pageAttorney Rates

Connecticut

Copy Fee: $0.65/page

Delaware

Paper/Electronic Records

  • −10 Pages: $2.00/page
  • 11+ Pages: $1.00/page
  • 21+ Pages: $0.90/page
  • 61+ Pages: $0.50/page
  • Microfilm/Other Media: Actual reproduction cost

Worker’s Comp

  • Search Fee: $25.00
  • −20 Pages: $1.25/page
  • 21+ Pages: $0.90/page
  • 61+ Pages: $0.30/page

District of Columbia

A reasonable fee may be charged

Florida

  • Search Fee: $1.00/year/request
  • Copy Fee: $1.00/page
  • Microfilm: $2.00/page

Worker’s Comp

  • Copy Fee: $0.50/page

Georgia

  • Search Fee: $25.88
  • −20 Pages: $0.97/page
  • 21+ Pages: $0.83/page
  • 101+ Pages: $0.66/page
  • Certification Fee: $9.70

Worker’s Comp

  • Search Fee/−150 Pages: $30.00 flat fee
  • 151+ Pages: $0.20/page
  • X-rays: $9.50/copy

Hawaii

A reasonable fee may be charged

Illinois

  • Search Fee: $31.56
  • −25 Pages: $1.18/page
  • 26+ Pages: $0.79/page
  • 50+ Pages: $0.39/page
  • Microfilm/Other Media: $1.97/page

Note: For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in a electronic document, a charge of 50% of the per page charge for paper copies listed above. This per page charge includes the cost of each CD Rom, DVD, or other storage media.

Indiana

  • Search Fee/−10 Pages: $20.00 flat fee
  • 11+ Pages: $0.50/page
  • 51+ Pages: $0.25/page
  • Microfilm/Other Media: $1.25/page
  • Rush Fee: Additional $10 for requests completed/sent within 2 days

Iowa

A reasonable fee may be charged

Worker’s Comp

  • −20 Pages: $20
  • 21+ Pages: $20 + $1/page
  • 31+ Pages: $30 + $0.50/page
  • 101+ Pages: $65 + $0.25 per page
  • 201+ Pages: $90 + $0.10/page

Kansas

A cost-based fee may be charged

Worker’s Comp

  • −10 Pages: $16.00 flat fee
  • 11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total)
  • 50+ Pages: $0.35/page

Kentucky

  • First copy request from patient: FREE
  • Second copy request (same patient and same records): $1.00/page

Worker’s Comp

  • Copy Fee: $0.50/page

Louisiana

  • Search Fee: $25.00
  • −25 Pages: $1.00/page
  • 26+ Pages: $0.50/page
  • 351+ Pages: $0.25/page

Electronic Records

  • Search Fee: $25.00
  • −25 Pages: $1.00/page
  • 26+ Pages: $0.50/page
  • 351+ Pages: $0.25/page
  • Max Fee: $100.00/request

X-rays

  • From hospitals: $20 flat fee + reasonable production costs
  • From other healthcare providers: $10 flat fee + reasonable production costs

Worker's Comp

  • First Request: FREE
  • Second Request: $0.50/page

Maine

Paper Records

  • Per Page: $5.00
  • 2+ Pages: $0.45/page
  • Max Fee: $250.00/request

Electronic Records

  • A reasonable fee may be charged
  • Max Fee: $150.00/request

Maryland

  • Search Fee: $22.88
  • Copy Fee: $0.76/page

Massachusetts

  • Search Fee: $22.32
  • −100 Pages: $0.76/page
  • 101+ Pages: $0.39/page
  • X-rays/Other Media: Actual reproduction cost
  • Social Security: FREE for request to support a claim, but must be specified in the request letter

Michigan

  • Initial fee of $26.74 per request for a copy of the record.
  • $1.34 per page for the first 20 pages.
  • $0.67 per page for pages 21 through 50.
  • $0.27 for pages 51 and over
  • If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate
  • Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies
  • Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site
  • Source: MI Comp Law §333.26269 (adjusted based on CPI in 2022) Last updated: 04/01/2022

Minnesota

  • Search Fee: $20.35
  • Copy Fee: $1.53/page
  • X-rays: $10 search fee + actual reproduction cost per page

Mississippi

  • Search Fee/−20 Pages: $20.00 flat fee
  • 21+ Pages: $1.00/page
  • 81+ Pages: $0.50/page
  • Search/Storage Fee: $15.00 (charged for records retrieved off site)
  • Certification Fee: $25.00

Worker's Comp

  • -5 Pages: $15.00/admission
  • 6+ Pages: $0.50/page/admission + fee for -5 pages
  • Max Fee: $50.00/admission, excluding
  • postage/handling/retrieval fees

Missouri

Paper Records

  • Search Fee: $27.46
  • Copy Fee: $0.63/page
  • Storage Fee: $25.71 + additional fee for records retrieved off site

Electronic Records

  • Search Fee: $27.46
  • Copy Fee: $0.63/page
  • Max Fee: $120.32

Montana

  • Search Fee: $15.00
  • Copy Fee: $0.50/page

Nebraska

  • Search Fee: $20.00
  • Copy Fee: $0.50/page
  • X-rays/Other Media: Actual reproduction cost

Nevada

  • Copy Fee: $0.60/page
  • X-rays/Other Media: Reasonable fees may be charged

New Hampshire

  • Copy Fee: $15 flat fee (30 pages) or $0.50/page
  • X-rays/Other Media: Reasonable fees may be charged

New Jersey

Hospitals (For Attorneys Representing Patients)

  • Search Fee: $10.00
  • 100+ Pages: $1.00/page
  • 101+ Pages: $0.25/page
  • Max Fee: $200.00/admission

Clinics (For Attorneys Representing Patients)

  • Search Fee: $10.00
  • Copy Fee: $1.00/page
  • Max Fee: $100.00/admission

For Attorneys NOT Representing Patients

  • Search Fee: $10.00
  • Copy Fee: $1.00/page

New Mexico

  • −15 Pages: $30.00 flat fee
  • 16+ Pages: $0.25/page
  • X-rays/Other Media: Actual reproduction cost

New York

  • Copy Fee: $0.75/page
  • X-rays/Other Media: Actual reproduction cost

Worker’s Comp

  • Copy Fee: $0.75/page

North Carolina

  • −25 Pages: $0.75/page
  • 26+ Pages: $0.50/page
  • 100+ Pages: $0.25/page
  • Minimum Fee: $10.00

North Dakota

Paper Records

  • −25 Pages: $20 flat fee
  • 26+ Pages: $0.75/page

Electronic Records

  • −25 Pages: $30 flat fee
  • 26+ Pages: $0.25/page

Ohio

  • Search Fee: $21.65
  • 10 Pages: $1.42/page
  • 11+ Pages: $0.73/page
  • 51+ Pages: $0.29/page
  • X-rays/Other Media (recorded on film/paper): $2.35/page
  • The actual cost of postage may also be charged

Oklahoma

Paper Records

  • Search Fee: $10.00
  • Copy Fee: $0.50/page
  • X-rays/Other Media: $5.00/page
  • Postage: Actual mailing cost

Electronic Records

  • Search Fee: $10.00
  • Copy Fee: $0.30/page, max $200.00 (requires EMR)

Oregon

  • Search Fee: $30.00 (Includes pages 1-10)
  • Pages 11-50: $0.50 per page
  • Pages 51+: $0.25 per page
  • X-rays and other media: Actual cost of reproduction

Pennsylvania

  • Search Fee: $25.20
  • −20 Pages: $1.70/page
  • 21+ Pages: $1.26/page
  • 61+ Pages: $0.44/page
  • Microfilm: $2.51/page

District Attorney Requests

  • Copy Fee: $25.20 flat fee

SSA Requests

  • Copy Fee: $31.94 flat fee

Electronic Records

  • Pursuant to 42 U.S.C. § 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information.

Rhode Island

Paper Records

  • −50 Pages: $0.75/page
  • 51+ Pages: $0.50/page

Electronic Records

  • Copy Fee: $0.10/page
  • X-rays/Other Media: Reasonable costs, but not exceed $25.00
  • Max Fee: $25.00
  • Rush Fee: $20.00 (for requests completed and delivered within 48 hours)

South Carolina

Paper Records

  • $0.73 per page for the first 30 pages
  • $0.56 per page for all pages following the first 30 pages
  • Clerical fee not to exceed $28.37
  • Max fee for electronic records: $227.00 per admission
  • Plus actual postage and applicable sales tax
  • X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication
  • If no records are found, a $25.00 maximum clerical fee may be charged.
  • SC Code § 44-7-325 (Adjusted based on CPI as of July 31, 2021)

Electronic Records

  • $0.73 per page for the first 30 pages
  • $0.56 per page for all pages following the first 30 pages
  • Clerical fee not to exceed $28.37
  • Max fee for electronic records: $170.26 (regardless of number of admissions)
  • Plus actual postage and applicable sales tax
  • X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication
  • If no records are found, a $25.00 maximum clerical fee may be charged.
  • SC Code § 44-7-325 (Adjusted based on CPI as of July 31, 2021)

South Dakota

  • Copy Fee: Actual reproduction and mailing expense

Tennessee

Clinic Records

  • −5 Pages: $20.00 flat fee
  • 6+ Pages: $0.50/page
  • Postage: Actual mailing expense

Hospital Records

  • −5 Pages: $18.00 flat fee
  • 6+ Pages: $0.85/page
  • 51+ Pages: $0.60/page
  • Postage: Actual mailing expense

Social Security

Attorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Proof of indigency affidavit may be required.

Utah

Paper Records

  • Search Fee: $21.16
  • −40 Pages: $0.53/page
  • 41+ Pages: $0.32/page

Electronic Records

  • Copy Fee: 50% of the per page fee

Vermont

  • Copy Fee: $5.00 or no more than $0.50/page

Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE.

Virginia

Paper Records

  • Search Fee: $20.00
  • −50 Pages: $0.50/page
  • 51+ Pages: $0.25/page

Electronic Records

  • Search Fee: $20.00
  • −50 Pages: $0.37/page
  • 51+ Pages: $0.18/page

Microfilm/Other Media

  • Search Fee: $10.00
  • Copy Fee: $1.00/page

Washington

  • Search Fee: $28.00
  • −30 Pages: $1.24/page
  • 31+ Pages: $0.94/page

West Virginia

  • Search Fee: $20.00
  • Copy Fee (Paper Records): $0.40/page
  • Copy Fee (Digital Records): $0.20/page
  • Max Fee (Electronic Records): $150

Wisconsin

Paper Records
  • Search Fee (For Non-patient Related Requests): $23.13
  • −25 Pages: $1.19/page
  • −50 Pages: $0.89/page
  • -100 Pages: $0.58/page
  • 101+ Pages: $0.35/page
Microfilm/Other Media
  • Copy Fee: $1.74/page
  • X-rays: $11.70/image
  • Certification (For Non-patient Related Requests): $9.38/request
Worker's Comp
  • Flat Fee (Electronic): $26.00
  • Search Fee (Paper): $7.50 (Includes pages 1-16)
  • Pages 17+ (Paper): $0.45 per page

Wyoming

A reasonable fee may be charged

Note: The rates listed above are subject to change depending on new rulings in each state. If you notice outdated or incorrect information, please contact us.

Also note: These rates are meant for third-party requesters and are not inclusive of fees for patient or patient directive appeals based on HITECH Act updates.

Our record retrieval solutions

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Frequently asked questions

Our Fair Pricing model presents a $40 fixed flat fee for handling all aspects of a typical record request. We also offer a wide range of time- and cost-saving document management services. You can see the full details on our pricing page.

Yes, we will work the case until you get what you need. We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. Sometimes providers or copy services send incomplete records, and it’s impossible for us to identify if they left something out. In this situation, once you inform us, we go back to the provider to get what’s missing — at no additional fee to you.

If a record is unavailable, a “No Records Found” certificate will be issued automatically.

Our statistical average turnaround time is 16 days.

Our system is incredibly easy to use: Simply submit your medical record request through our secure, encrypted, HIPAA-compliant online portal. You can log in at any time to check the status of your documents and when they are ready, you can download them.

We are also well known for our hands-on service, so if we encounter any issues with your request, we will reach out to you immediately. And if you ever have any questions or concerns, you can contact us directly for immediate help.

Yes, with Neos, Needles, TrialWorks & FileVine.

We bill you the same day we complete your order. We email you the invoice, and you also can review it in your user account by logging in to the portal.

Yes, we can get records from any medical provider in Canada, Mexico, or Puerto Rico.

We handle standard medical records, radiology imaging records, prescription records, electronic medical records, medical billing records, personnel & payroll records, and police reports.

Yes, we work with Ciox, MRO, and ScanSTAT.